Mid-Atlantic Regional Group
Blinded Veterans Association
Regional Group By-Laws
(MID-ATLANTIC) REGIONAL GROUP OF THE
BLINDED VETERANS ASSOCIATION
We, the members of the Mid-Atlantic Regional Group of the Blinded Veterans Association, in order to develop a closer relationship among the blinded veterans of our Nation; to assist in their rehabilitation; to hasten their acceptance into the community; to keep members informed of the facilities, and help in their area, and to promote peace with liberty, do adopt and establish this Constitution/Bylaws.
Section I. The name of the organization by which it shall be known, is and shall be the Delaware/Maryland/District of Columbia/Virginia Regional Group (short name: Mid-Atlantic Regional Group) of the Blinded Veterans Association, and its duration shall be perpetual, unless its Charter be withdrawn by the Blinded Veterans Association for good cause shown.
Section 1. The Regional Group is and Shall be a subordinate group of a National Association known as the Blinded Veterans Association, as attested to by a Charter issued by said Association. The Regional Group shall at all times be subject to the jurisdiction of the National Association and to the provisions of that corporation's Charter and Bylaws. Any provision in this Constitution/Bylaws inconsistent with the Charter or Bylaws of the Blinded Veterans Association shall be null and void.
Section 2. The Regional Group shall not participate in any way in the promotion of partisan politics or of candidates for political office. Its name, insignia, and membership lists shall be restricted to use by the Regional Group and by its parent body, the Blinded Veterans Association. The Group shall not join or federate with any veterans' organizations or agency for the blind.
(Supreme Authority )
Section 1. The supreme authority of the Regional Group shall be vested in its members, whether expressed in convention, in a regularly called meeting, or by a duly authorized mail ballot.
Section 2. At all times when the membership Is not assembled, the supreme authority of the Regional Group shall be vested in an Executive Committee (see Article VIII below).
Section 1. Membership shall be limited to Members and Associate Members of the Blinded Veterans Association In good standing residing within the state boundaries of the states of Delaware, Maryland and Virginia, and the Federal boundaries of the District of Columbia.
Section 2. The definitions of the aforementioned categories of memberships in the Mid-Atlantic Regional Group, and the rights, privileges, responsibilities and restrictions of each category, shall be as outlined in the current edition of the BVA National Bylaws, as amended.
Section 3. All of the above-mentioned Members and Associate Members, provided they remain in good standing with the National Association and with this Regional Group, shall have and retain rights of membership in said Regional Group as set forth in Section 2 of this Article and the current edition of the BVA National Bylaws, as amended.
Section 1. Regular meetings of the membership shall be called, and such meetings shall have authority to make laws and bylaws, rules and regulations, and generally to conduct all business which may properly come before the group.
Section 2. Every Member and Associate Member in good standing of the Mid-Atlantic Regional Group shall be eligible to attend and assist in all meetings of the membership, and shall be entitled to one (1) vote when present.
Section 3. A quorum at membership meetings shall consist of five (S) Members and/or Associate Members in good standing, two (2) of which, must be elected officers of the Regional Group.
Section 4. All Members and Associate Members in good standing, as well as the National Headquarters (Attn: Administrative Director), shall be notified, in writing, of each meeting of the regional group at least ten (10) days before the date of such meeting. The notification letter will include the date, time, location and purpose(s) of the meeting. Address labels from BVA National Headquarters must be used for all such notification letter mailings.
Section 1. The Regional Group shall elect officers each year from among its Members and Associate Members in good standing sit a meeting of the membership, and all Members and Associate Members in good standing shall be notified, in writing, in advance for the purpose for which the meeting is called (see Section 4 of Article V above).
Section 2. The officers elected shall be a President, Vice President, Secretary, and Treasurer.
a. However, at its discretion, the Group may combine the offices of Secretary and Treasurer and have a single office of Secretary/Treasurer.
b. Furthermore, at its discretion, the Group may elect other officers from among its Members and Associate Members in good standing considered necessary for its operation.
c. The titles of all regional group officers shall be specified in this Article (Section 2 above).
Section 3. Officers shall serve until their successors are elected or temporary officers are appointed. In no case, however, shall an officer serve a period exceeding eighteen (18) months without reelection.
(Duties of Officers)
Section 1. The President shall be the executive head of the Regional Group with full power to enforce the provisions of this Constitution/Bylaws and the policies adopted by the membership. He/she shall preside at meetings of the membership. He/she shall have and exercise all of the functions especially entrusted him/her by the membership and shall perform all of the duties usually performed by such executive officer, including appointment of such committees as he/she may feel are necessary to the successful operation of the group, with full authority to dissolve such committees.
Section 2. The Vice President shall perform such duties as are assigned him/her by the President and shall serve as acting President during the absence or disability of the President.
Section 3. The Secretary shall keep written minutes of all meeting of the membership and of the Executive Committee, and shall furnish a copy of all such written minutes to the National Secretary at the National Headquarters (Attn: Administrative Director) within two months of such meetings, He/she shall notify all members in good standing and National Headquarters ( Attn: Administrative Director), in writing, of all regional group meetings, including the purpose(s) for which they are called. He/she shall perform such other duties as are assigned.
Section 4. The Treasurer shall maintain true and complete books of account reflecting all of the income and expenditures of the Regional Group, He/she shall report regularly to the membership on the finances of the Group and shall file budgets and financial reports with the National Association as requested and/or as required by the current edition of the BVA National Bylaws, as amended.
Section 1. Between membership meeting supreme authority of the Regional Group will be vested in an Executive Committee consisting of the President, Vice President, Secretary, and Treasurer ( or Secretary/Treasurer). One designated delegate from each duly authorized group chapter shall also serve as a member of the Executive Committee.
Section 2. The Executive Committee shall have full power to act for the Group between membership meetings, provided that the Executive Committee shall take no action contrary to policies established by the membership, and all of its actions shall be reported to the next membership meeting for approval, rejection or modification. All members of the Executive Committee shall be notified of each meeting of the Committee in a timely manner by the Regional Group Secretary (or Secretary/Treasurer).
Section 3. Three members of the Executive Committee, one of which will be either the President or the Vice President, shall constitute a quorum at all Executive Committee meetings (the quorum shall be two members if the regional group has a single office of Secretary/Treasurer).
Section 4. Vacancies occurring among the officer personnel of the Regional Group shall be filled temporarily by member(s) appointed by the Executive Committee.
( Discipline of Members )
Section 1. Discipline of officers and members of the Mid-Atlantic Regional Group shall be in accordance with the provisions of Article XV (Discipline of Members and Associate Members) and Article XVI (Trial Procedure) of the current edition of the BVA National Bylaws, as amended.
( Finance )
Section 1. Membership dues for members of the Regional Group, and the regulations governing payment of such dues, are as specified in Article X (Dues) of the current edition of the BVA National Bylaws, as amended.
Section 2, AH sums received by the Treasurer shall be placed by him/her in a bank designated by members of the Executive Committee. The bank account shall be in the name of the Regional Group.
Section 3. Funds of the Regional Group shall be dispensed only by checks drawn by the Treasurer in conformity with a budget adopted by the membership.
Section 4. No fund-raising endeavor involving an appeal for funds to the general public shall be undertaken without authorization by a Regional Group meeting and prior approval of the National Board of Directors (refer to Section 13e of Article XIV (Regional Groups) of the current edition of the BVA National Bylaws, as amended).
( Procedure for Amending)
Section 1. This Constitution/Bylaws may be amended .far a two-thirds (2/3) vote of those voting at any meeting of the membership, a quorum being present, provided that thirty (30) days' written notice of such proposed amendment(s) shall have been, given to all members in good standing.
Section 2. Any amendment of this Constitution/Bylaws, Inconsistent with the National Charter or Bylaws of the Blinded Veterans Association, shall be null and void.
(Rules of Order)
Section 1.All points of parliamentary procedure not covered by this Constitution / Bylaws shall foe governed by Robert's &;Rules off Order, Newly Revised.”
Section 1. In the event of the dissolution of the Mid-Atlantic Regional Group, all assets, real or personal, shall become subject to the provisions of Section 8 of Article XIV (Regional Groups) of the current edition of the BVA National Bylaws, as amended.
Section 1. Each subordinate Chapter is, and will always be, under the direction and control of the Mid-Atlantic Regional Group.
a. Each subordinate Chapter will have no official standing outside of the parent Regional Group.
b. Each subordinate Chapter shall have an identifiable name(exle: Virginia Eastern Shore Chapter of the Mid Atlantic Regional Group).
Section 2. Chapter members must be BVA members in good standing.
Section 3. Chapters may have and elect their own officers, subject to the following restrictions:
a. Chapter officers will be titled as specified in the Mid-Atlantic Regional Group Bylaws.
b. Terms of Chapter officers shall be consistent with the Mid-Atlantic Regional Group Bylaws.
c. Chapter officers may not serve simultaneously as Regional Group officers, with the exception that one designated delegate from each duly authorized chapter may serve as a member of the Regional Group Executive Committee (see Section 1 of Article VIII (Executive Committee)).
Section 4. Chapters may schedule and hold their own meetings.
a. Written minutes of each Chapter meeting must be
prepared&; and forwarded to the Regional Group Secretary within 60 days of such
meeting, and will be read at the next Regional Group meeting.
b. The Regional Group may hold meetings in Chapter locations on a rotating basis.
Section 5. Chapters may not incorporate
Section 6. Chapter officers may request, through the Regional Group, name* labels and printouts from BVA National Headquarters in order to send out Chapter meeting notices, notify members of Chapter activities, and to recruit BVA members.
Section 7. Chapters may not engage in fund-raising activities unless the Regional Group has sought and obtained approval from the BVA National Board of Directors.
Section 8. Chapters are authorized to establish checking accounts providing that two signatures are on bank accounts, and that such checking accounts shall be limited to hold a maximum of $500, and that any funds above $500 be forwarded to the Regional Treasurer to be held in the Regional account earmarked for future use and/or direction of the providing Chapter, and that review of the bank accounts be the responsibility of the Regional Treasurer.
Section 9. Each Chapter shall maintain their funds as a petty cash fund, and shall forward a Treasurer's report to the Regional Group by June of each year.
Section 10. Each Chapter should establish its boundaries within the Regional Group area, keeping in mind the Chapter should nave a local focus.
Section 11. A Chapter may be approved
or dissolved by a majority vote of properly convened Regional Group meeting.
a. A Chapter may be dissolved for failure to comply with the Regional Group Bylaws, or for other compelling reason(s) as determined by the Regional Group Executive Committee,
b. A Chapter which has been dissolved shall immediately turn over all of its assets, including books, records, property and funds, to the Regional Group.
Section 12. Chapters should be organized in major metropolitan areas, preferably those areas with a VA Medical Center or Outpatient Clinic.
Administrative note: This revised/updated
Constitution/Bylaws was ratified
by the Mid-Atlantic Regional Group during a legally-called meeting on April 9, 2005 at the Holiday Inn in Richmond, Virginia.
BOARD OF DIRECTORS:
DATE: June 14, 2005
Approved at April 14, 2007, Meeting
Article X (Finance), Section 2, now reads:
All sums received by the Treasurer shall be placed by him/her in a bank designated by members of the Executive Committee, The bank account shall be in the name of the Regional Group.
Add to Article X (Finance), Section 2 of the Regional By-laws as follows:
The Bank shall be required to send two (2) statements each month, one to the Treasurer and one to the President
Article X (Finance), Section 3 now reads:
Funds of the Regional Group shall be dispensed only by checks drawn by the Treasurer in conformity with a budget adopted by the membership.
Add to Article X, Section 3, the following:
All checks must be signed by two (2) Regional Officers.
Submitted by: Peter E. Davis, President
End of Document
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